Environmental Policy
The Company has established SAFETY, QUALITY AND ENVIRONMENTAL MANAGEMENT POLICY to provide healthy and safe working conditions to ensure prevention of human injury or loss of life and damage to marine environment, ship and property to maintain a safe and pollution-free operational practices which comply the national and inteational regulations together with the relevant standards and guidelines to ensure quality of the operations that meets the clients requirements.
YASA is committed to providing a safe, secure and healthy working environment both afloat and ashore for all of its employees and for all who have reason to be on or about the vessels under their management. Yasa’s target is that its vessels be operated with zero injuries.
YASA attaches the utmost importance to the preservation of the environment and is determined to ensure that every person working for or on its behalf is made aware of its conce and does their utmost to achieve its target; zero pollution.
YASA defines safety and environmental excellences as; “NO HARM TO ANY PERSON, AND NO DAMAGE TO THE ENVIRONMENT OR PROPERTY”.
This Company Manual explains and conducts the Company’s management system in respect of the safe operation of ships for environmental management and quality assurance.
The contents of the Manual have been reviewed and made compliance with the requirements of ISM Code, ISO 9001 (2015), ISO 14001 (2015) and OHSAS 18001 (2007) Standards.
YASA is committed through continuous efforts to improve environmental performance in all areas required by the inteational regulations, laws and Company’s IMS towards a cleaner environment, and to ensure:
- Pollution prevention that emphasizes source reduction, including necessary funding and human resources, to effectively maintain the on-board systems, equipment and components.
- Continuous reduction of environmental risks.
- Sharing information on environmental performance with exteal stakeholders.
This policy covers pollution from the following sources:
- Oil, associated products, and chemicals, sludge, bilge water, tank cleaning residue;
- Noxious liquid substances;
- Sewage;
- Dangerous goods;
- Garbage;
- Ballast water (including the transfer of micro-organisms);
- Cargo vapour and engine exhaust emissions;
- Refrigerants, halons and chlorofluorocarbons (CFCs);
- Noise; and
- Anti-fouling paints.
The Company’s goal is to achieve ZERO spills through continuous improvement.
For achieving this goal, the Company:
- Complies with all applicable environmental laws, regulations and requirements and applies responsible standards where laws, regulations and requirements do not exist.
- Responds quickly and effectively to environmental incidents resulting from its operations, in co-operation with industry organizations and authorized govement agencies.
- Assesses all identified risks to the environment and establishes appropriate safeguards.
- Shows conce and respect for the environment, emphasizes every employee's responsibility in environmental performance and fosters appropriate operating practices and training.
- Undertakes appropriate reviews and evaluations of its operations to measure progress and to foster compliance with this Policy.
- Conducts and supports research to improve understanding of the impact of its business on the environment, to improve methods of environmental protection and to enhance its capability to make operations compatible with the environment.
- Manages its business with the goal of preventing environmental incidents and of controlling emissions and wastes to below harmful levels.
- Designs, operates and maintains facilities to this end.
- Shares its experience with others to facilitate improvements in industry performance.
YASA is committed to pursuing its targets of zero pollution/zero injuries through a process of continual operational improvement, by regularly setting target, monitoring performance, analysing incidents that occur, identifying root causes and refining procedures accordingly.
Types of ships under management: CRUDE OIL / PRODUCT/CHEMICAL TANKERS. Company objectives are to;
- Provide for safe practices in ship operation and safe working environment,
- Establish safeguards against all identified risks and continuously improve the Safety, Quality and Environmental Management skills of personnel both ashore and onboard the ship, including preparing for emergencies related with the safety and environmental protection,
- Provide the environmentally and friendly practices in ship operation and pollution free working environment,
- The Company’s activities as ship management service has to be appropriate to the nature scale and environmental impact,
- Commitment to comply with relevant environmental legislations and regulations and with other requirements to which the organization subscribes,
- Commitment to the continual improvement of SQEMS and prevention of sea pollution,
- Determine the client’s needs and ensure that customer requirements are met as a quality objective with consistent maintenance of that quality in a reliable manner by focusing on customer needs; thus attaining continual improvement and customer satisfaction,
- To ensure that relevant processes in place and resources are available to implement the system effectively,
- Satisfy the Company's objectives to attain and maintain the desired quality and safety standards at optimum cost.
These objectives will be achieved by;
- Maintaining high standards of safety consciousness, personal discipline and individual
accountability by adherence to a comprehensive and documented system of training,
- To provide the frame work for setting and reviewing environmental objectives and targets,
- Actively promoting employee participation in measures aimed at improving safety and protecting the environment,
- Keeping all personnel fully informed of any known or potential hazards that may affect themselves, their colleagues, the ship or the environment by transmittal of pertinent documentation,
- Ensuring adherence at all times to the documented operating procedures and activities and continuously reviewing all mandatory rules, regulations, industry codes and guidelines that are relevant to Oil Tankers and it’s trades,
- Implementation of a documented system which provides objective evidence that the quality system is operating effectively and quality objectives are met,
- Conducting regular Management Reviews at planned intervals to ensure continuity,continuing, suitability and adequacy and effectiveness of Safety, Quality and Environmental Management System
I promise and commit to take full responsibility for the implementation of the SAFETY, QUALITY AND ENVIRONMENTAL MANAGEMENT SYSTEM and guarantee that all personnel working ashore and the seafarers including the Master onboard perform their duties in accordance with the requirements of the Safety, Quality and Environmental Management Manual.
I have entrusted the responsibility and the authority for the supervision and maintenance of the Safety, Quality and Environmental Management System to the General Manager. The General Manager shall point out problems in Safety, Quality and Environmental Management, propose, recommend and offer solutions and measures, and shall have full authority and responsibility necessary or maintain and impairing the Safety, Quality and Environmental Management System. Additionally, General Manager shall give necessary instructions to the related departments and the Master to discuss problems with person in charge of each department until a satisfactory result going to be reached and shall confer decisions on all management related problems.
The Safety ,Quality and Environmental Management Policy of the Company has been explained and instructed on the above . This policy is documented, implemented, maintained and communicated to all person(s) performing task for the organization or on its behalf and it is available to the public.
All person(s) performing task for the organization or on its behalf are strictly instructed to adhere to this policy.
This Policy has the full support of Top Management, is available to the public and applies to all Company’s employees.
Maintenance Policy
As a requirement of the Company Maintenance Policy, each of the company managed vessels will be visited by a Fleet Superintendent at least once a year. In addition to this, if possible, the Technical Manager and HSEQ Department Superintendents will also visit each company managed vessel at least once a year. Besides these, Fleet Superintendents’ and HSEQ Department Superintendents’ ship visit program to be issued at the beginning of the each year. Through these visits, controlling of the vessel’s training, safety, maintenance and SMS, SQ Management and SE Management System requirements to be provided by Fleet Superintendents and HSEQ Department Superintendents. This program should be posted in company office in order to be revised as monthly according to the performed visits.
Old schedules should be filed for future reference.
- Company regulations as issued in the fleet SMS/SQ/SE Management System manuals, takes precedence over any other manual letter of instructions issued by, or on behalf of the company. All maintenance is subjected to company’s regulations, operating manual, safety manual and relevant statutory class regulations and port instructions.
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All machinery maintenance, whether carried out by ship's staff or contractors is subject to the authority of the Chief Engineer who is responsible to the Master for the mechanical and electrical efficiency of the ship (other than the radio and navigational aids) and for the safety, instruction and technical supervision of all personnel maintaining or operating the various equipments and systems.
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The Chief Officer is responsible to the Master for the proper maintenance of all hull structure and safety equipment throughout the ship and for keeping the Chief Engineer informed of any operation or faults of the machinery in deck controlled operations.
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The Chief Engineer (with valid certificate verified by Class Societies) will, where eligible, carry out some machinery surveys under classification society’s rules for the continuous machinery survey of machinery. Chief Engineer will submit detailed reports to the Class Society Surveyors when visiting to ship with copies to the company office.
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A standard planned check and maintenance system is adapted to each ship. The planned check and maintenance intervals and schedules be adhered to as being the most effective economical means of keeping structure and machinery adequately maintained. However compliance with the Planned Check and Maintenance requirements does not relieve any of Officer’s responsibilities for the safe and efficient maintenance and use of all material entrusted to his care.
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Masters and Chief Engineers are also responsible for future maintenance programmes. This includes checking the availability of tools and spare parts.
Addition to this, each officer and engineer should bear in mind that they are same as responsible with Master and Chief Eng. while carrying out the requirements of Planned Check and Maintenance.
Addition to this, each officer and engineer should bear in mind that they are same as responsible with Master and Chief Eng. while carrying out the requirements of Planned Check and Maintenance.
Barbaros software is issued to maintain the requirements of the Planned Maintenance Policy that is in use at fleet vessels.
While evaluating the “General Status of the Lines”, use the abbreviations (VG, G, FR, TMR) of the evaluations criterions that is found in “General View of the Deck” section.
A meeting will be arranged regarding PMS job planning on board the vessels for the next month on the end of the each month. The decisions of these meetings will be recorded in to form . If any decisions are taken that some items will not been maintained or any work permit will be required, these should be reported to the Company by the means of quickest way (e-mail, telex).
Issuing, Follow-up and corrective action of the Deficiency Reports
7) The Masters and Chief Engineers of managed vessels will use the Company Deficiency Report to report all the deficiencies / defects / insufficiencies noticed by the Master, Chief Engineer, Superintendents and Managers (during their visits on board) and this forms will be sent to the company together with the monthly documents.
Every issued Deficiency Report Form will be numbered and saved in a file on board. Number will be three digits and start with 001 on beginning of each year followed by present year’s last 2 digits. e.g.: 001 / 09
The Deficiency Report Form should be issued for below mentioned conditions for all equipments on board, such as equipments on deck, wheelhouse, engine, cargo systems, etc – but not limited with them ;
If any equipment is not fully operational and in good running condition. If there is an evidence or doubt that efficiency of any equipment is below it’s designed figures,In such cases, where corrective action should not be taken because of the risk of loss of power or breakdown of the equipment – for example, changes in the noise which shows that some pieces of the equipment have been broken or bent inside of the equipment as it has been running - Company will be informed as soon as possible in case of rectification of the deficiency is not possible by ship, so that company – vessel discuss about solution of the matter. Even if the deficiency has been rectified either by ship or by the source out of the ship, Deficiency Report Form will be prepared and sent to the company office with the monthly documents. Also all the deficiencies will be entered in Deficiency Report Form and sent to the company office (DPA). Deficiency Report number, brief detail of the deficiency, reporting date and closing date (if already closed) are to be entered in Form.
This form will be continued on the following month until the end of the year, indicating all deficiencies issued and closed. So that, last form of the year will be the total of the deficiencies found in that year and shows the details, reporting dates and closing dates (if closed) of all the deficiencies.
After the DPA read and inspect the deficiencies reported , he will inform the relevant departments for the solutions and following-up of the deficiencies. The DPA will always pay attention on the following-up of the unclosed deficiencies. After the DPA gets the records of the Deficiency Report Form, he will pass it to the Fleet Managers of relevant fleet for correction and follow-up of the matter by cooperating with Technical Manager.
The Fleet and Technical Managers will evaluate the deficiency according to its activity and than plan a solution for the matter. If solution will affect commercial or statutory obligations of the vessel, the Technical Manager will discuss the matter with higher management and plan accordingly. After each deficiency correction, relevant Deficiency Form and closing date will be informed to the DPA.
Visits to Vessels and Findings with their follow-up
8) The Fleets, Technical and HSEQ departments will prepare a schedule for the visits and they will pay maximum effort to carry out the prepared schedule. Schedule will be revised for the unperformed visits.
Inspection Check List will be filled for all the visits and 1 copy will be given to vessel. During the visit; Superintendent will arrange a closing meeting about deficiencies or observation found and plan solutions with Master and Chief Engineer. If it’s needed; Deficiency Report Form can be prepared by the attending superintendent.
Superintendent Visit Reports with the attached solution plans for the deficiencies mentioned in Superintendent Check List will be followed-up by the relevant departments in the company office. In the following vessel visits, superintendents will check the removed deficiencies, which were noted during the previous visit.
Additionally, HSEQ department will arrange vetting inspections by the independent inspectors on board one and/or some of the fleet managed vessel(s) which will be selected randomly. The audits should be conducted in same direction with OCIMF SIRE format.
Repairs and Stores
Repair programs are prepared 5 years in advance by considering vessel's special and intermediate surveys and other regulatory requirements. At the beginning of every year this program is rechecked, the year's program is reconfirmed and estimated budget is made. Approximately six months prior, records are checked, plate thicknesses are measured from possible locations. A Superintendent visits vessel for discussing the repairs with Master and Chief Engineer. Spares and stores requirements are set. When outline of repairs are known, repair specification is prepared and sent to repair yards for quotation.
A suitable shipyard is selected depending on position of vessel and further details are discussed.
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Each department will prepare a list of all necessary repairs and survey items to be attended to at the dry-docking period. A fleet/technical superintendent will board the vessel prior to the repair/docking to discuss the work in question and arrange the necessary spares to be available.
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On completion of repairs, the Chief Engineer and the Chief Officer will submit a written report to the company on the results of the repairs carried out during the repair/dry-docking period
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When urgent repairs are required, the Company should be advised prior to entering port so that all the necessary arrangements can be made with the local repair firm (Class approved) who will attend on the vessels arrival.
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The quality of all stores delivered is to be carefully examined, and the quantity checked and noted. Officers must not allow stores or spare gear to deteriorate through lack of care and attention.
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All planned check and maintenance work is to be attended to in accordance with the planned maintenance instructions. (See the Planned Maintenance Manual for details).
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The vessel should be normally attended by Superintendent(s) prior to drydocking to provide support during the intense preparatory works, which may include complex tank cleaning.
All tank cleaning operations should be carried out in accordance with the relevant provisions detailed in the “Cargo” section of this Manual. In this respect a detailed plan and schedule of the tank cleaning should be prepared and communicated to the Office for reviewing, as necessary
Security Policy
The Company guarantees it's commitment on matters of security and declares that all works conducted by its personnel, either ashore or on board, will be effectively supervised in order to comply with the aims listed hereunder in order of priority:
It is the policy of the Company to provide a secure working environment by establishing and maintaining the required security measures to prevent unlawful acts, which endanger the safety and security of persons and property on board the ship.
Company objectives are to:
- Provide security procedures and practices for ship operations to protect the security of ports and the wider community.
- Establish safeguards to reduce the risk to passengers, crew and port personnel on board.
- Improve the security skills and awareness of company personnel ashore and on board.
- Prepare contingency measures for emergencies relating to possible security incidents.
In case there is a conflict between commercial interests and the aims of the Security Policy, the Master will give priority to the above mentioned objectives.
These objectives will be achieved by:
- Comprehensive training for company and ship personnel. The personnel undergo training both immediately upon hiring and continuously during their employment.
- Actively promoting security awareness amongst company and ship personnel.
- Taking into account the decisions of the inteational shipping community.
- Regular documented reviews and inteal audits of security procedures and plans in order to allow for constant update and improvement to the plan.
- The voyage, the cargo handling and all ship’s operations are scheduled in advance, in order to foresee possible dangers and take the necessary precautions.
All employees and crewmembers are expected to comply with the required procedures within the SSP and should be familiar with the relevant security duties required of them and the measures required to protect the ship from any unlawful act.
The Company declares that the COMPANY SECURITY OFFICER (CSO) and the SHIP SECURITY OFFICER (SSO) have adequate knowledge, and/or have received training, as required by Part A of the ISPS Code, taking into account the guidance given in Part B of that Code, that shipboard personnel having specific security duties have sufficient knowledge and ability to perform their assigned duties and that all other shipboard personnel will have sufficient knowledge of, and are familiar with, relevant provisions of the SSP.
The Company ensures that the CSO, the Master and the SSO are given the necessary support to fulfil their duties and responsibilities in accordance with SOLAS and the ISPS code.
This Policy will be revised whenever necessary in order to ensure that the aims set are achieved and to monitor the correctness and effectiveness of the procedures and guidelines given.